• Medical Student Groups

Associate Dean Office Hours

Associate Deans in the Office of Student and Resident Diversity (OSRD) are available for office hours at the following days and times in Education Building, Suite 4101D:

  • Monday: 1:00 p.m. - 4:00 p.m.
  • Wednesday: 9:00 a.m. - 12:00 p.m.
  • Friday: 9:00 a.m. - 12:00 p.m.

To make an appointment with a specific OSRD Associate Dean, or to meet with our Faculty Directors, please send an email to hs-osrd@ucdavis.edu with some preferred dates and times. All schedules are subject to change, so please offer multiple times if possible.

To the best of our ability, OSRD will support your bid for scholarships and other awards by providing a letter of recommendation for you. Please familiarize yourself with the steps below to ensure that we can fulfill your request in a timely manner.

When to Submit a Request: All requests for a letter must be received at least one month before the application deadline.

What You’ll Need to Submit a Request:

  1. Name of the granting organization
  2. Type of the granting organization (e.g., academic, professional group)
  3. Name of the program you are enrolled in at UCDSOM and/or OSRD and your participation year
  4. Application deadline
  5. Web link or photo of instructions from the granting organization that lists all of the application requirements
  6. Format for submission (e.g., electronic or postal mail)
  7. Mailing address for submission, if necessary
  8. Unofficial copy of your transcript
  9. Current resume or CV listing your experiences in chronological order
  10. Brief statement specifically addressing your qualifications for the scholarship/award you are applying for

How to Submit a Request: Please send an email addressing all ten (10) of the points above to hs-osrd@ucdavis.edu with the Subject line “Letter of Recommendation Request—[Your Name]” at least one month before the application deadline.

Many Student Interest Groups (SIGs) organize events and programs to promote greater understanding across cultural differences. OSRD offers sponsorship of these programs throughout the academic year, through funding (subject to availability), outreach, and event planning support.

Students can apply for funding at bit.ly/osrdfund.

Please note: due to the changing nature of the COVID-19 pandemic, restrictions on gatherings and funding are subject to change. Due to revised campus finance policies, we cannot provide funding for food related to virtual events

Students can apply for funding to attend a conference or other event that has a focus on diversity and inclusion, or otherwise aligns with the mission of OSRD.

Please apply for funding at bit.ly/osrdfund.

General Policies

  • OSRD can only fund travel within the United States.
  • Students must be in good academic standing and in compliance with all requirements from the Registrar.
  • There is a $500 limit per person, per academic year for these funds. Additional funding may be available if the student/resident is participating in diversity recruitment on behalf of the School.
  • Travel to specialty-specific conferences will not be funded.
  • If students are presenting their own research, we strongly recommend applying for the Office of Medical Education's Medical Student Research Travel Award. For more information, please contact Holly Ly at hhly@ucdavis.edu.

What’s Covered?

  • Registration costs, airfare, mileage
  • Transportation between event location, lodging, and travel (e.g. between conference and hotel, between hotel and airport)
  • Meals up to $62 per day, per person
  • Expenses up to one day before and one day after the event
  • NOTE: OSRD cannot reimburse membership fees or dues, even if included in the cost of conference registration.

Student Eligibility

Each student must get permission/clearance from the following:

  • Dr. Sharad Jain, Dean of Students (shjain@ucdavis.edu)
  • Registrar’s Office (hs-studentrecords@ucdavis.edu) to confirm good academic standing
  • Instructors of Record and/or Curriculum Managers if any mandatory classes/clinics will be missed

For travel to national conferences and events, first priority will go to students who are members of the organization and/or from that conference’s constituent group (e.g. for SNMA conferences, SNMA members and African American/Black medical students will be given first priority). We have implemented this rule to honor students who do not have as many affinity spaces and networking opportunities within the School.

Diversity Advisory Council

OSRD supports the Medical Student Diversity Advisory Council (DAC), made up of officers from each of the Student Interest Groups (SIGs), representing groups that have been historically underrepresented in medicine (URM). The goal of DAC is to cultivate a safe learning environment in which diversity can be explored through a means that is inclusive, accepting and productive. Current DAC groups include:

Looking Toward Residency

There are a wealth of resources to help you decide on a specialty and pursue the residency of your choice.

Looking for a visiting clerkship at UC Davis School of Medicine? Check out our Diversity in Medicine Visiting Elective Program.